Case Studies

Hospital Activity Monitoring System

Power Apps-Based Hospital Activity Monitoring System

Overview:

The organization previously relied on an in-house website application to manage logs across multiple hospitals. The existing system required enhancements in usability, tracking, and automation to improve operational efficiency.

Challenges:

The legacy system lacked a structured approach to monitoring daily hospital activities, assigning tasks, and maintaining historical data efficiently. Managing logs across multiple locations was cumbersome, leading to administrative challenges and performance bottlenecks.

Solutions Implemented:

A comprehensive Power Apps solution was developed, incorporating multiple applications tailored to different hospital locations. The system utilizes Power Automate for workflow automation and SharePoint for structured data management.

Implementation Details:

  1. Power Apps Forms for Activity Monitoring:
    • Custom Power Apps forms were designed to track and monitor day-to-day hospital activities.
    • The solution ensures streamlined logging and task management.
  2. Multiple Location-Specific Applications:
    • Different Power Apps were developed, each with unique UI and functionality, catering to specific hospital locations.
    • This approach enables customized workflows while maintaining centralized control.
  3. Role-Based Task Assignment:
    • Admins can assign officers using Power Apps.
    • Officers can delegate tasks to members, who log and perform assigned activities.
    • This structured approach enhances accountability and task tracking.
  4. Metadata Management:
    • Dropdown values for various metadata fields are stored in SharePoint lists.
    • Admins can easily modify dropdown values, ensuring flexibility and adaptability.
  5. Archive Functionality for Performance Optimization:
    • An archiving mechanism was implemented to manage historical logs efficiently.
    • Admins can filter and export logs, improving accessibility without performance degradation.

Results:

Improved Task Management: Streamlined workflows enhance operational efficiency across hospitals.

Customizable & Scalable: Location-specific applications cater to unique requirements while maintaining centralized oversight.

Enhanced Data Management: SharePoint integration enables structured storage, filtering, and exporting of logs.

Optimized Performance: Archive functionality ensures system efficiency while maintaining historical records.

Better Decision-Making: Role-based task assignments and real-time tracking provide actionable insights.

The transition to a Power Apps-based hospital activity monitoring system successfully modernized task management and operational tracking. By leveraging Power Automate and SharePoint, the organization streamlined hospital operations, improved efficiency, and ensured better task accountability across multiple locations.

Contact Us to learn more about implementing Power Apps solutions tailored to your specific business needs.